Annual General Meeting 2026
All members, parents and friends are warmly invited. Your attendance (and appetite!) helps shape the club’s direction for the next 12 months.
August 16, 2026
11:30 AM
Clubrooms
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Join us on Sunday 16 August for our annual “Brunch & AGM” double-header—bacon-and-egg burgers from 11:30 am, then the formal meeting at 1PM.
Why turn up?
- Have a say. Voting at the AGM decides priorities for court upgrades and social events.
- Meet the team. Learn where you can lend a hand—small contributions keep the club running smoothly.
- Free brunch. Decisions are always easier after a bacon-and-egg burger.
Committee roles (executive & supporting)
| Role | Purpose & key responsibilities |
|---|---|
| President | Principal leader; chairs meetings; represents the club to Tennis West, sponsors and the wider community. |
| Vice President | Supports the President, steps in as acting chair/spokesperson when required, and drives special projects. |
| Secretary | Chief administrator: keeps records, circulates minutes/notices, lodges annual returns and prepares AGM documentation. |
| Treasurer | Manages finances—budgeting, banking, membership invoicing, grant acquittals, quarterly reports; presents audited accounts at the AGM. |
| Club Captain | Plans & runs club championships, social comps and pennant teams; liaises with Tennis West on fixtures and fair play. |
| Membership & Communications Director | Grows membership, maintains website & socials, produces newsletters, and promotes events. |
| General Committee Members (× 3–5) | “Hands-on” support for court & clubhouse maintenance, catering, event logistics, coaching liaison and junior development. |
| Club Coach (ex-officio) | Attends by invitation to update the committee on coaching programs and player pathways. |
| Parent Representative (ex-officio) | Provides a junior-parent perspective and two-way feedback between families, coach and committee. |
Committee nominations
- Who can nominate? Any financial Senior, Social (18 +) or Life member.
- All positions are declared vacant each year, so every role is open for fresh nominations.
- How to nominate:
- If you’ll be at the AGM, put your hand up when the chair calls for nominations.
- Unable to attend? Email your nomination (role + acceptance statement) to the Secretary at hptc@gmail.com before Sunday 16 August.
- Any remaining vacancies will be filled from the floor during the meeting.
For more information
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